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A supplier invoice can look correct while including a missing delivery, an unexpected price or an amount already credited.
Purchase & Invoice Match connects purchase orders, accepted receipts and supplier invoices. Review partial deliveries, changed prices, duplicate invoice numbers and unapplied credits in one place.
Each discrepancy remains visible until you resolve it. Record payments separately and keep a clear remaining balance.
A focused purchasing-control tool for businesses that need more than a spreadsheet of bills, without implementing a full ERP.
What you get
- Three-way order, receipt and invoice comparison.
- Partial delivery tracking.
- Price and quantity discrepancy checks.
- Duplicate invoice warnings.
- Credit-note and payment records.
- Printable supplier discrepancy reports.
How it works
- Set up your workspace. Choose your currency, time zone and basic operating settings.
- Add your records. Enter data directly or use the supported import workflow.
- Review exceptions. See missing information, conflicting records and unfinished actions.
- Close the process. Record the outcome, export a report and keep a backup.
Limits
The tool does not read arbitrary scanned invoices, execute payments or replace your accounting system.
Questions
Does it use AI?
No. Calculations, checks and workflows follow explicit rules. No business records are sent to an AI service.
Do I need a subscription?
No subscription is required to use the purchased offline version.
Where is my data stored?
Your working records are stored in the browser on your device. Export complete backups regularly, especially before changing devices or clearing browser data.
Can several people work in it at the same time?
This version is designed for one local workspace. It does not provide simultaneous cloud collaboration.
Can I move to another device?
Yes. Export a complete backup and restore it in the same product on the other device.
Does it replace my accountant, bank or payment provider?
No. It organises the specific process described on this page and exports records for your existing workflow.
What happens if I make a mistake?
Drafts can be edited. Completed operational records use corrections so the original and revised values remain visible.
Does it pay my suppliers?
No. You record payments you made elsewhere (bank transfer, card, cheque) with their reference. The app shows the remaining balance; it never moves money.
How are invoice lines matched to orders?
Automatically only by an explicit order number on the invoice, an exact SKU, or a supplier SKU you confirmed earlier. Similar descriptions are offered as suggestions for you to choose; they are never confirmed automatically.
What does the price tolerance mean?
It is a percentage you set per order line (0% by default). A difference inside it is marked as acceptable by your setting, but it is still shown — it never means the price matches.
How are duplicate invoices detected?
The same supplier, invoice number and currency blocks a second entry; the number is compared without outer spaces and letter case. The same supplier and amount within 7 days under another number needs your confirmation with a reason.
Can one invoice cover several orders or deliveries?
Yes. One invoice can contain lines from several orders of the same supplier, in one currency, and each order can have many receipts and invoices. Totals per order line are cumulative.
Can I import my bills?
Yes, invoice lines and suppliers from CSV (UTF-8) or XLSX. You see new, duplicate and invalid rows before anything is saved; imported lines become draft invoices that you check before entering them. Scanned PDFs are not read.
Business license for use in your own business. No resale or redistribution. Opens in your browser right after payment, on phone and computer. Your figures stay on your device. No physical item.
Purchase & Invoice Match
Check what you ordered, what arrived and what you are being asked to pay.
Check the bill before you pay — buy once for $19.
- One-time purchase
- Full version of this tool on the site plus an offline version to download. One payment. The offline copy works without a subscription.
- Access with PRO
- Full version on the site while your PRO is active. Export of your results and backups is included. The offline program is bought separately.
Pay by card, Apple Pay or Google Pay
- Works in any country · your own currency
- Download link on the confirmation page and by email
- What you need: Any modern browser · phone and computer · offline HTML file · CSV & printable reports · 8 languages
- Refund within 14 days, for any purchase
- Formats: Interactive tool in your browser — phone and computer; PDF & CSV export
- Interactive browser app.
- Downloadable offline version.
- No AI required.
- Local workspace storage.
- CSV exports and complete backups.
- One-time purchase for the listed product.
Any purchase is refunded if you ask within 14 days of payment. Files that will not open, and anything that does not match its description, are refunded in full at any time, with no time limit.
