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A leave balance does not tell you whether the business can spare the person. Leave Balance & Coverage Planner connects accruals, approved time off, working patterns and role coverage in one workspace.
Record your own leave rules, check balances on any date and compare possible absence periods before approving them. See uncovered roles, replacement costs and the calculation behind every balance. Export a clear employee statement and keep the history of corrections.
Leave is counted in hours against each person's own working pattern, so a full day means the hours that person actually works, not a fixed eight. Annual grants, accrual per month or week and accrual per hour worked are supported, with caps, an allowed negative balance, carry-over limits and expiry dates applied in a fixed, documented order.
For coverage, the planner checks each site against the roles it needs, assigns available people one position at a time and shows where a skill gap appears. When cover is short, it searches the replacement options you entered for the lowest extra spend and labels the result honestly: proven lowest within your defined model, or not proven.
What you get
- Balances on any date in exact hours and minutes.
- Annual, per-period and per-hour-worked accrual with caps and carry-over.
- Requests stay separate until approved; approval checks the balance.
- Coverage check by site, role and skill — including skill conflicts.
- Compare absence dates by balance, cover and extra replacement cost.
- Employee statements, period close, calendar file and CSV exports.
How it works
- Enter your rules and people. Add your leave types with dated rule versions, then employees with working patterns, skills and opening balances.
- Record absences. Enter requests, import them from CSV or XLSX, and approve, reject or cancel with a reason.
- Check cover before you approve. See which roles are short on each day and compare alternative dates with their extra replacement cost.
- Report and close. Print an employee statement, close a period with a stored snapshot and keep a complete backup.
Limits
Uses the policies and work schedules you enter. It does not determine statutory leave entitlement or certify employment-law compliance.
Questions
Does it use AI?
No. Every balance, coverage check and replacement plan is calculated with fixed rules shown in the tool and in the guide. No records are sent to an AI service.
Do I need a subscription?
No subscription is required for the one-time purchase. Access through TidyCents PRO follows the current PRO terms.
What does PRO include for this tool?
The full online version for as long as your PRO is active.
Is the offline program included in PRO?
No. The downloadable offline program is part of the one-time purchase and is bought separately.
Where is my data stored?
Your working records are stored in the browser on your device. Nothing is sent to our server. Export complete backups regularly, especially before clearing browser data or changing devices.
Can I move a project to another device?
Yes. Export a complete backup and restore it in the same product on the other device.
Can several people work in it at the same time?
This version is designed for one local workspace. It does not provide simultaneous shared editing.
What happens when PRO ends?
Records already on your device are not deleted. They open read-only with backup and CSV export; editing and new calculations come back when you renew PRO or buy the tool.
Can I see how a balance was calculated?
Yes. “How calculated” lists every entry: opening balance, each accrual with its formula and cap, each absence day with the working hours it touched, corrections, expiry and year-end carry-over, with the running balance.
For which countries and rules is it suitable?
For any country and currency, because it applies only the leave policies and working patterns you enter. It contains no statutory leave rules of any country and does not check whether your policy complies with local law.
Does a full day always count eight hours?
No. A full day means all the working intervals of that person on that date. Days off in their pattern cost nothing, and a half-day exception counts only the hours scheduled.
What does the replacement cost include?
Only the extra spend on the replacement options you enter: paid hours (at least the minimum call), fixed fees and allowances. Scheduled staff add no extra spend because their work is already paid.
Is the suggested replacement plan always the cheapest?
It is labelled “lowest cost within the defined model” only when the search over all allowed combinations finished. Otherwise it is marked as not proven, and a day that cannot be covered is never shown as a ready plan.
What happens when I cancel approved leave?
The hours are returned once, on the cancellation date, and both the original absence and the return stay visible in the statement. Corrections are added as separate entries and can be reversed, never edited.
Business license for use in your own business. No resale or redistribution. Opens in your browser right after payment, on phone and computer. Your figures stay on your device. No physical item.
Leave Balance & Coverage Planner
Know how much leave each employee has, whether the team can cover it, and what a replacement would cost.
Check balances and cover before you approve — buy once for $19.
- One-time purchase
- Full version of this tool on the site plus an offline version to download. One payment. The offline copy works without a subscription.
- Access with PRO
- Full version on the site while your PRO is active. Export of your results and backups is included. The offline program is bought separately.
Pay by card, Apple Pay or Google Pay
- Works in any country · your own currency
- Download link on the confirmation page and by email
- What you need: Any modern browser · phone and computer · offline HTML file · CSV & printable reports · 8 languages
- Refund within 14 days, for any purchase
- Formats: Interactive tool in your browser — phone and computer; PDF & CSV export
- Interactive browser app · phone and computer · downloadable offline version.
- Leave stored in exact minutes; money rounded once to the currency's smallest unit.
- Annual, per-period and per-hour-worked accrual; caps, negative balance, carry-over and expiry.
- CSV (UTF-8) and XLSX imports for employees, absences and worked time.
- Local workspace storage, complete backups and CSV exports.
- Printable statements and calendar (A4 or US Letter); calendar file (.ics).
- 8 languages; any currency.
- No AI required.
- One-time purchase.
Any purchase is refunded if you ask within 14 days of payment. Files that will not open, and anything that does not match its description, are refunded in full at any time, with no time limit.
